Minutes of Sangguniang Panlungsod Session

EXCERPTS FROM THE MINUTES OF THE REGULAR SESSION OF THE SANGGUNIANG PANLUNGSOD OF OLONGAPO, HELD ON FEBRUARY 13, 2008 AT THE CITY HALL

Present:

Hon. Cynthia G. Cajudo - - City Vice-Mayor & Presiding Officer

Hon. Gina G. Perez - - City Councilor

Hon. John Carlos G. Delos Reyes - - “ “

Hon. Rodel S. Cerezo- - “ “

Hon. Sarah Lugerna Lipumano–Garcia - “ “

Hon. Edwin J. Piano - - - “ “

Hon. Angelito W. Baloy - “ “

Hon. Aquilino Y. Cortez, Jr.- “ “

Hon. Anselmo A. Aquino- - - “ “

Hon. Elena C. Dabu- - - - “ “

Hon. Carlito A. Baloy - - President, Liga Ng Mga Barangay

Absent:

Hon. Cheenee F. Hoya- - SK Federation President

(On Official Business)

Call To Order

The City Vice-Mayor and Presiding Officer Cynthia G. Cajudo called the session to order at 4:40 in the afternoon.

Councilor Rodel S. Cerezo moved for the appointment of Ms. Jocelyn P. Niñonuevo as the Temporary Council Secretary in lieu of Ms. Elflida S. Salmon, Council Secretary who is on leave.

Roll Call

With ten (10) members and the Presiding Officer present, a quorum was declared.

Reading And Adoption Of Minutes

On motion of Councilor Gina Perez, the Minutes of the Regular Session dated January 03, 2008 was unanimously adopted by the body.

Reading And Approval Of The Day’s Agenda

Before the approval of the Day’s Agenda, Councilor Rodel S. Cerezo read the items on 1st and 2nd reading, to wit:

First Reading:

1. Draft Ordinance No. 2008 O-11 – An Ordinance Creating The Transportation Office Of The City Of Olongapo Under The Supervision Of The Vice Mayor. Sponsored by the Majority Party. (Referred to the Committee on Transportation for study and recommendation)

2. Draft Resolution No 2008 R-024 – A Resolution Earnestly Requesting Hon. Hermogenes E. Ebdane, Jr., Secretary Of The Department Of Public Works And Highways, Thru The DPWH District Engineer To Effect The Asphalting Of Road Shoulders Along The National Highway From Barangays Old And New Cabalan, Kalaklan And Barretto, Olongapo City. Sponsored by Councilor Anselmo A. Aquino. (Referred to the Committee on Engineering and Public Works)

Second Reading:

1. Draft Ordinance No. 2008 O-04 – An Ordinance Prescribing For The Mandatory Posting Of Notice And Information Regarding Child Protection On Establishments Whose Operation Of Business Is Prejudicial To The Development And Welfare Of Minors. Sponsored by Councilors Rodel S. Cerezo And Angelito W. Baloy.

2. Draft Resolution No. 2008 – R-011 – A Resolution Adopting The Computerization Project Of Various Departments Of The City. Sponsored by Councilors Rodel S. Cerezo and Edwin J. Piano.

3. Draft Ordinance No. 2008 – O-05 – An Ordinance Providing For Tourism-Environmental Education Program In The City Of Olongapo, Prescribing Measures For Its Implementation Thereof, And For Other Purposes. Sponsored by Councilors Rodel S. Cerezo, Gina G. Perez and Aquilino Y. Cortez, Jr.

4. Draft Resolution No. 2008 R-012 – A Resolution Approving The Annual Budget Of Barangay Gordon Heights, City Of Olongapo For The Calendar Year 2008. Sponsored by Councilor Edwin J. Piano.

5. Draft Resolution No. 2008 R-013 – A Resolution Approving The Annual Budget Of Barangay West Tapinac, City Of Olongapo For The Calendar Year 2008. Sponsored by Councilor Edwin J. Piano.

6. Draft Resolution No. 2008 R-014 – A Resolution Authorizing The City Mayor, Hon. James Gordon, Jr., To Enter Into A Memorandum Of Agreement In Behalf Of The City Of Olongapo With Mr. Carlo Marcelo, Proprietor Of Preventive Motor Supplies Services, Regarding The Repair And Maintenance Of The City Owned Tow-Truck Under The Office Of The Traffic Management And Public Safety. Sponsored by Councilor Gina G. Perez.

7. Draft Ordinance No. 2008 O-06 – An Ordinance Establishing The Dental Health Section Under The City Health Department. Sponsored by Councilors Gina G. Perez and Angelito W. Baloy.

8. Draft Ordinance No. 2008 – O-11 - An Ordinance Adopting The Schedule Of Locational Clearance Fees. Sponsored by Councilor Edwin J. Piano.

9. Draft Resolution No. 2008 – R-022 - A Resolution Ratifying The Memorandum Of Agreement Entered Into By The City Government Of Olongapo Represented By City Mayor Hon. James Gordon, Jr. For And In Behalf Of The City Health Office And Global City Innovative College Subic International Incorporated (GCICSII) By Its Vice President For Administration Corazon B. Guanco. Sponsored by Councilor John Carlos G. Delos Reyes.

As an addition to the agenda, Councilor Edwin J. Piano moved for the inclusion of a draft resolution under the First Reading, entitled “A Resolution Requesting The Subic Bay Metropolitan Authority (SBMA) And Subic Freeport Locators To Donate Scrap Materials And Equipment To The City Of Olongapo For Various Livelihood And Skills Training Program.”

Councilor Cerezo manifested for the change of Item No.1 on First Reading, Draft Ordinance No. 2008-O-11 to Draft Ordinance No. 2008-O-12.

Regarding Item No. 6, on the Second Reading Councilor Perez manifested that Councilor delos Reyes shall be her co-sponsor.

With no other observations, on motion of Councilor Cerezo, the body approved the day’s agenda as amended.

Communications And Referrals Of Business

Communications Read:

1. Letter from Ms. Marey Beth D. Marzan, City Planning Officer, City Planning & Development Office addressed to the City Council requesting for the Council’s Calendar of Activities for 2008 to be included in the Unified Calendar of Activities for the local government unit of Olongapo.

2. Memorandum from Damian delos Santos, Jr., OIC, Olongapo City Public Market for the Hon. City Mayor James Gordon, Jr. regarding the Comparative Monthly Statement Of Income for the month January 2008. (Referred to the Committee on Market)

3. First Endorsement from the City Mayor James Gordon, Jr. addressed to the Sangguniang Panlungsod regarding the letter of SAVP Lydia Maglalang, Head, RMC Central Luzon, Development Bank of the Philippines, on the PhP23 million one on one loan of the City with DBP. The letter states that the submission of the Sangguniang Panlungsod Resolution in connection with the City’s request for extension of the maturity of the promissory note from January 13 to April 13 is indispensable. (Referred to the Committees on Appropriations and Laws)

4. Memorandum from Dr. Joseph Arnold C. Lopez, City Veterinarian, Office of the City Veterinarian for the Hon. City Mayor James Gordon Jr. regarding the Comparative Monthly Statement Of Income for the month of January 2008. For 2007 to 2008 there is a noted decrease of PhP56, 812.00. (Referred to the Committees on Ways and Means, Health and Business)

5. Copy of the Program Of Activities in line with the Tourism Promotion Motorcade on February 11, Barangay Sta. Rita. (For information)

6. Memorandum from Ferdie M. Magrata, City Administrator to All Department Heads and Heads of Offices enumerating therein the criteria for the selection of Employee of the Month/Employee of the Year. (Referred to the Committee on Personnel and Organizational Development)

7. Letter from Mr. Elmer V. Panela, Executive Director, Philippine Councilors League, National Secretariat seeking the cooperation to disseminate the (QSF) Questionnaire Survey Form to the respective Councilors and send back the said questionnaire either through fax or mail together on or before February 28, 2008.

8. Notice of Power Interruption this morning submitted by Ramon D. Balagtas, Head, Technical Division of the PUD.

9. Copy of TATAG Magazine (Tayo Ang Tinig At Gabay), Olongapo City with copies of resolutions regarding legal protection and other rights of children. (Referred to the Committee on Social Welfare and Women)

10. First Endorsement from the City Mayor to the Sangguniang Panlungsod the copy of the Memorandum of Agreement entered into by and between CBMS Network Coordinating Team of Angelo King Institute for Economic and Business Studies represented by Dr. Celia Ramos, Department of the Interior & Local Government-BLGD represented by Director Manuel Q. Gotis, and the City Government of Olongapo represented by the City Mayor. (Referred to the Committee on Laws)

11. Letter from Councilor Aquilino “Jong” Cortez, Jr., addressed to the City Mayor James “Bong” Gordon, Jr., thru: Ms. Marey Beth Marzan, Department Head, City Planning & Development Office, offering some discussion points for the upcoming meeting with the Subic Bay Metropolitan Authority regarding Traffic Management and Environment Protection. (Referred to the Committee on Environment)

12. Letter from Amor G. Lee, President & CEO, Integrated Service Developmental Awareness, Civic Communication Group, Inc. addressed to the Hon. City Vice Mayor Cynthia G. Cajudo extending their help as a Non-Government Organization to enforce the City Ordinance No. 20, Series of 2004 in all public utility vehicles and places in the vicinity of Olongapo City. (Referred to the Committees on Traffic, Transportation and Laws)

13. Copy of the Minutes of the Regular Meeting Of The Sangguniang Barangay Officials (SBO) Of Barangay West Tapinac, Olongapo City, Held On Friday 25 January 2008 At Their Barangay Hall. (For review of Councilor John Carlos G. delos Reyes and Committee on House Rules)

14. Thank you card from the Hon. City Vice Mayor Cynthia G. Cajudo and the bereaved family and relatives of the late Severina E. Gregorio who passed away last January 27, 2008.

15. Memorandum from City Mayor James Gordon, Jr. addressed to all City Government Department Heads, regarding Letters, Memos, and EO Proposals. All proposed letters, memos and executive orders submitted to his office for his approval has been noted that proposals are written in their final form and without accompanying cover letter of endorsement requesting his approval. In this regard, the Mayor hereby advises everyone that pending approval of the proposals such should be submitted in their draft form, with the required attachment. (For information and guidance)

16. Memorandum to all City Employees concerned from Mr. Marcelino D. Andawi regarding the use of coffee and consumables at the Tax Payer’s Lounge.

17. Memorandum from the City Administrator addressed to all Department Heads and Chief of Offices, Assistant Department Heads, Assistant Chief of Offices and Division Chiefs regarding the Mass Wedding Ceremony. The memorandum states that it would be appreciated if the concerned will bring with them token gifts that may cost from PhP200.00 to PhP500.00 each. (Referred to the Committee on Education)

18. Copy of the NAT Reviewer, National Education Testing and Research Center, published by the Sofia Academic and Publishing House. (Referred to the Committee on Education)

19. Copy of the Subic Bay News.

Committee Reports

Under the Committee on Finance and Appropriation, Councilor Perez reported about the various communications from the barangays which was referred to her for study. Committee meetings were conducted to discuss with concerned barangay officials the matters affecting their barangays. For Barangay Asinan, the collection of terminal fees for tricycles and jeepneys operating within their jurisdiction as well as the collection of rental fees for sidewalk vendors were found to be illegal for reasons that under the law, street roads and sidewalks are public domain therefore, they are beyond the commerce of man.. They were advised not to continue with their legislations of approving Barangay Ordinances imposing fees for tricycles and jeepneys. The Transport Cooperative President, however, agreed to give donations to their barangay as financial support. This is provided that corresponding MOA be signed by both parties as suggested by Council members. On the other hand, the Finance Team composed of the City Treasury, Budget and City Accountant advised Barangay East Bajac Bajac to arrange a meeting with the City Mayor for the renewal of the MOA regarding the 80% share from the collection fees from ambulant vendors, since the previous MOA was signed by former Barangay Captain Grospe and Mayor Kate Gordon. Also, the advise of COA to all Barangays to improve their system of collection by imposing controlled receipts for efficient financial reporting was also reported. Regarding the Resolution of Barangay New Cabalan, the Finance Team gave no objection to the said resolutions. Except for Resolution No. 26, the COA did not allow cash advances for certain fees to be paid to a supplier but only for travels. With regard to Barangay Budget of Brgy. Old Cabalan the Councilor said that the draft will be prepared by the City Council.

On another topic, she informed the body that she intends to defer the proposed ordinance on the creation of Dental Health Section and proposed resolution authorizing the City Mayor to enter into a MOA with Preventive Motor Supplies Services for further discussions.

The Chair wanted it clarified if there is a need for them to pass a resolution to correct the deficiencies of the resolution approved by the barangays. According to Councilor delos Reyes, if there is something irregular with barangay resolutions, they can just make comments and give them advise to correct whatever errors. He added there would be a committee to look into these kind of documents. It was Councilor Marzan who volunteered to do the task, but she’s no longer around.

Under the Committee on Livelihood, Councilor Dabu rendered her report regarding the holding of a barangay consultation livelihood program together with Ms. Aileen Cuevas of the Livelihood Cooperative Center assisted by the personnel of the PNP who discussed with them the various ordinances pertaining to the operation of Sari-Sari Stores. The consultation resulted to a very encouraging participation of a number of residents who expressed interest in meat processing as a means of livelihood. Ms. Cuevas also informed the participants the full support of Mayor Bong Gordon on this endeavor by extending his pledge of financial assistance to start up a Sari-Sari Store business. Also, Councilor Dabu shared to the body the need to amend the ordinance on livelihood which was passed in 1995. For other updates, she said that Barangay Banicain is also requesting for a medical mission in the barangay. She also assured the residents to bring up the matter to the attention of Councilor Gie Baloy as head of the Committee on Health.

On matters pertaining to the activities of the Local Price Coordinating Council, Councilor Dabu expressed that they conducted the monitoring of the 3 public markets which resulted with the confiscation of least 20 pieces of defective weighing scales. The City Health Office was also requested to look into the problem on the proliferation and use of “magic sugar”, a substance commonly used by vendors selling fruit juices to enhance its taste, but is believed to be harmful to the health of children, specifically. She mentioned about the need to pass an ordinance regarding this. Also, in order to have an efficient enforcement of inspections, a mobile vehicle from the barangay needs to be provided with especially in Barangays EBB; WBB, Pag-asa, Barretto and Cabalan.

In line with the celebration of Women’s Month for March, Councilor Dabu as Chair of the Committee on Women, announced the various activities to be conducted. Starting with the Flag Ceremony on March 3, with all Lady Councilors hosting, there will be a parade of women’s group on March 4 and other activities such as mobile birth registration, trade fair, medical mission, libreng gupit, PAP smear, and Buntis Party to be held at the Rizal Triangle. Invited to grace the occasion is a choice from Gov. Belle Angara, Dinky Soliman or Etta Rosales.

Councilor Cerezo reported that Barangay Tanod Enhancement Training has started at Brgy. Kalaklan with 60 participants composed of Tanods and Purok Leaders. Another group from Brgy. Mabayuan, Sta. Rita and Gordon Heights with 164 participants likewise participated. The Councilor also attended the awarding for the Best Police Office of the Year in Region 3 held at Camp Olivas, San Fernando City.

Calendar Of Business

Second Reading:

1. Draft Ordinance No. 2008 O-04 – “An Ordinance Prescribing For The Mandatory Posting Of Notice And Information Regarding Child Protection On Establishments Whose Operation Of Business Is Prejudicial To The Development And Welfare Of Minors,” was deferred by the body on motion of Councilor Rodel S. Cerezo co-sponsored by Councilor Angelito W. Baloy, since public hearings are still to be scheduled.

2. On motion of Councilor Cerezo co-sponsored by Councilor Edwin J. Piano, Draft Resolution No. 2008 – R-011 – “A Resolution Adopting The Computerization Project Of Various Departments Of The City,” was deferred pending the submission of requirements.

3. Draft Ordinance No. 2008 – O-05 – “An Ordinance Providing For Tourism-Environmental Education Program In The City Of Olongapo, Prescribing Measures For Its Implementation Thereof, And For Other Purposes,” was deferred for further replenishing by the body on motion of Councilor Rodel S. Cerezo co-sponsored by Councilors Gina G. Perez and Aquilino Y. Cortez, Jr.

4. On motion of Councilor Piano, Draft Resolution No. 2008 R-012 – “A Resolution Approving The Annual Budget Of Barangay Gordon Heights, City Of Olongapo For The Calendar Year 2008,” was deferred awaiting the opinion from the DBM.

5. Draft Resolution No. 2008 R-013 – “A Resolution Approving The Annual Budget Of Barangay West Tapinac, City Of Olongapo For The Calendar Year 2008,” was deferred awaiting the opinion from DBM on motion of Councilor Edwin J. Piano.

6. Draft Resolution No. 2008 R-014 – “A Resolution Authorizing The City Mayor, Hon. James Gordon, Jr., To Enter Into A Memorandum Of Agreement In Behalf Of The City Of Olongapo With Mr. Carlo Marcelo, Proprietor Of Preventive Motor Supplies Services, Regarding The Repair And Maintenance Of The City Owned Tow-Truck Under The Office Of The Traffic Management And Public Safety,” was deferred by the body on motion of Councilor Gina G. Perez co-sponsored by Councilor John Carlos G. delos Reyes, since the MOA still needs amendments.

7. On motion of Councilor Perez, co-sponsored by Councilor Angelito W. Baloy, Draft Ordinance No. 2008 O-06 – “An Ordinance Establishing The Dental Health Section Under The City Health Department,” was deferred, for further discussion on the proposal

8. Draft Ordinance No. 2008 – O-11 - “An Ordinance Adopting The Schedule Of Locational Clearance Fees,” was deferred by the body on motion of Councilor Edwin J. Piano.

9. Draft Resolution No. 2008 – R-022 - “A Resolution Ratifying The Memorandum Of Agreement Entered Into By The City Government Of Olongapo Represented By City Mayor Hon. James Gordon, Jr. For And In Behalf Of The City Health Office And Global City Innovative College Subic International Incorporated (GCICSII) By Its Vice President For Administration Corazon B. Guanco,” was tabled on motion of Councilor John Carlos G. Delos Reyes, since the MOA has not yet entered into.

Other Matters

A. On motion of Councilor Aquino, Draft Resolution No 2008 R-024 – “A Resolution Earnestly Requesting Hon. Hermogenes E. Ebdane, Jr., Secretary Of The Department Of Public Works And Highways, Thru The DPWH District Engineer To Effect The Asphalting Of Road Shoulders Along The National Highway From Barangays Old And New Cabalan, Kalaklan And Barretto, Olongapo City,” was considered as an urgent matter and was approved by the body on first, second and final reading. Sponsored by Councilor Anselmo A. Aquino.

Adjournment

There being no further matters to be discussed, the session was adjourned at 5:36 in the afternoon.

I HEREBY CERTIFY TO THE

CORRECTNESS OF THE FOREGOING:

JOCELYN P. NIÑONUEVO

Temporary Council Secretary

ATTEST:

CYNTHIA G. CAJUDO

City Vice-Mayor & Presiding Officer