2014 R - 158 A RESOLUTION CONFIRMING THE NOTICE OF AWARD GRANTED TO SM PRIME HOLDING CORPORATION FOR THE LONG TERM LEASE AND DEVELOPMENT OF THE KBG COMPLEX ALSO KNOWN AS “OLONGAPO CIVIC CENTER COMPLEX” IN CONNECTION WITH THE UNSOLICITED PROPOSAL SUBMITTED TO THE CITY GOVERNMENT OF OLONGAPO

   EXCERPTS FROM THE MINUTES OF THE REGULAR SESSION   OF THE SANGGUNIANG PANLUNGSOD OF OLONGAPO, HELD ON

  NOVEMBER 12, 2014 AT THE CITY HALL.

PRESENT:

           

Hon. Rodel S. Cerezo - - - - - - - - - - - - - - - -City Vice-Mayor & Presiding Officer

Hon. Eduardo J. Piano- - - - - - - - - - - - - - - - City Councilor

Hon. Aquilino Y. Cortez, Jr.- - - - - - - - - - - -    “        “

               Hon. Eduardo G. Guerrero- - - - - - - - - - - - -     “        “

               Hon. Benjamin G. Cajudo II- - - - - - - - - - - -     “        “

Hon. Elena C. Dabu- - - - - - - - - - - - - - - - - -     “        “

Hon. Noel Y. Atienza- - - - - - - - - - - - - - - - -     “        “       

Hon. Alreuela M. Bundang-Ortiz - - - - - - - - -     “        “

Hon. Edna A. Elane- - -  - - - - - - - - - - - - - - -      “        “

Hon. Emerito Linus D. Bacay- - - - - - - - - - - -      “        “

Hon. Randy C. Sionzon- - - - - - - - - - - - - - - - President, Liga ng mga Barangay

Hon. Egmidio M. Gonzales, Jr.- - - - - - - - - - - Indigenous Peoples Mandatory Representative

ABSENT:

            Hon. Eyrma Yvette D. Marzan-Estrella- - - - -  City Councilor

                                                                                  (Sick Leave)

           

                                   

RESOLUTION NO. 158

(Series of 2014)

A RESOLUTION CONFIRMING THE NOTICE OF AWARD GRANTED TO

SM PRIME HOLDING CORPORATION FOR THE LONG TERM LEASE

AND DEVELOPMENT OF THE KBG COMPLEX ALSO KNOWN AS

“OLONGAPO CIVIC CENTER COMPLEX” IN CONNECTION

WITH THE UNSOLICITED PROPOSAL SUBMITTED

TO THE CITY GOVERNMENT OF OLONGAPO

            WHEREAS, on January 8, 2014, the City Government of Olongapo received an unsolicited proposal from SM Prime Holdings Inc. (SMPHI) for the long term lease and development of KBG Complex also known as Olongapo Civic Center Complex located at Barangay East Tapinac, Olongapo City, Philippines;

            WHEREAS, under Section 18 of Republic Act No. 7160 otherwise known as the Local Government Code of 1991, the City Government of Olongapo has the power, among others, to acquire, develop, lease, encumber, alienate or otherwise dispose of real p roperties held by it in its proprietary capacity;

            WHEREAS, on March 13, 2014, Mayor Rolen C. Paulino issued an Executive Order No. 12, Series of 2014 creating the Technical/Management Committee for the purpose of ascertaining, reviewing and studying the terms and conditions of the unsolicited proposal;

            WHEREAS, the Sangguniang Panlungsod  of Olongapo passed  Resolution No. 39, Series of 2014 on  April 3, 2014 authorizing the City Mayor Rolen C. Paulino to negotiate with any reputable individual or company for the development of properties owned by the City of Olongapo;

             WHEREAS, the Sangguniang Panlungsod of  Olongapo passed  Resolution No. 49, Series of 2014  on  April 23, 2014 accepting the unsolicited proposal of SM Prime Holding Inc. for the long term lease over the Olongapo City Property located at Barangay East Tapinac and Dela Cruz Drive and approving the competitive challenge as the legal mode of awarding the long term lease contract and development of said properties;

            WHEREAS, on June 5, 2014, SM Prime Holdings, Inc. submitted the documents in support of its original unsolicited proposal;

     WHEREAS, series of negotiations were conducted between the created Technical/Management Committee and SM Prime Holdings Inc.;

            WHEREAS, on June 17, 2014  the Technical/Management Committee and representatives of SM Prime Holdings Inc. successfully concluded the negotiations with respect to the final terms and conditions of SM Prime Holdings, Inc.’s unsolicited proposal that will be used in the drafting of the Terms of Reference  (TOR) for the conduct of public bidding for comparative proposals and the drafting of the Lease Agreement for the development and long term lease of the KBG Complex also know as Olongapo Civic Center Complex;

            WHEREAS, on August 1, 2014, the City Government of Olongapo received the written final unsolicited proposal of SM Prime Holdings Inc.;

            WHEREAS, on August 4, 2014, City Mayor Rolen C. Paulino issued a Certificate of Successful Negotiation for the approval of the terms ands conditions that will be set forth in the Terms of Reference and draft Lease Agreement that will be used in the conduct of the Swiss Challenge or Comparative Proposal for the awarding of the development and long term lease of KBG Complex also known as Olongapo Civic Center Complex;

            WHEREAS, the Sangguniang Panlungsod passed Resolution Nos. 125 and 126, Series of 2014 on  August 28, 2014 confirming the creation of the Special Bids and Awards Committee and approving the Terms of Reference, guidelines and schedule of activities relative to the Swiss Challenge/Comparative Proposal Method for the development and long term lease of KBG Complex also known as Olongapo Civic Center Complex;

            WHEREAS, the Sangguniang Panlungsod passed Resolution No. 134, Series of 2014 dated September 23, 2014 authorizing the City Mayor Rolen C. Paulino to enter into and sign the contract of lease  agreement with the winning bidder relative to the proposal for the development and long term lease of the KBG Complex also known as “Olongapo Civic Center Complex”;

            WHEREAS, the Special Bids and Awards Committee caused the publication of the Invitation to Bid in national and local newspaper namely, Malaya Publishing and Pahayagang Pangmasa, on October 6, 13 and 20, 2014. The Invitation to Bid was also posted at the City Government of Olongapo website and at three (3) conspicuous places;

            WHEREAS, on October 27, 2014, the deadline for the submission of Letter of Intent and acquisition of the Terms of Reference lapsed;

            WHEREAS, no bidder/comparative proponent signified an interest to submit its Letter of Intent and to purchase the Terms of Reference for the long term lease and development of the KBG Complex also known as Olongapo Civic Center Complex within the October 27, 2014 deadline;

            WHEREAS, on October 30, 2014 the Special Bids and Awards Committee created pursuant to the resolutions of Sangguniang Panlungsod Nos. 125 and 126, Series of 2014 issued resolution reporting the results of the invitation to submit Bids and Comparative Proposal for the long term lease and development of the KBG Complex also known as “Olongapo Civic Center Complex” in connection with the consolidated proposal of SM Prime Holding Inc. to the City Government of Olongapo;

            NOW, THEREFORE, on motion of City Councilors Aquilino Y. Cortez, Elena C. Dabu, Eduardo G. Guerrero, Benjamin G. Cajudo II, Noel Y. Atienza, Alreuela M. Bundang-Ortiz, Edna Elane, Emeritu Linus D. Bacay, Randy C. Sionzon and Egmidio M. Gonzales, Jr.  with the majority decision of the Members of the Sangguniang Panlungsod present,

            RESOLVED, AS IT IS HEREBY RESOLVED,  by the Sangguniang Panlungsod in session assembled,  to confirm as it hereby confirms the Notice of Award granted to SM Prime Holdings, Inc. for the long term lease and development of the KBG Complex also known as “Olongapo Civic Center Complex” in connection with the unsolicited proposal submitted to the City Government of Olongapo.

APPROVED, November 12, 2014.

RODEL S. CEREZO

City Vice-Mayor & Presiding Officer

  EYRMA YVETTE D. MARZAN- ESTRELLA                 EDUARDO J. PIANO

          City Councilor                                                                  City Councilor

                    (sick leave)                                                   (opposed)                                 

                                                                                                                   

AQUILINO Y. CORTEZ, JR.                          EDUARDO G. GUERRERO                 

  City Councilor                                                            City Councilor  

                                                           

   

 BENJAMIN G. CAJUDO II                             ELENA C. DABU

          City Councilor                                                    City Councilor                 

                                                                                              

 NOEL Y. ATIENZA                                   ALREUELA M. BUNDANG-ORTIZ                      

   City Councilor                                                               City Councilor                                                                                                   

                                                                                                                                                     

 EDNA A. ELANE                                           EMERITO LINUS D. BACAY

City Councilor                                                      City Councilor       

         

   RANDY C. SIONZON                               EGMIDIO M. GONZALES, JR.

President, Liga ng mga Barangay                 Indigenous Peoples Mandatory Representative

ATTEST:

                     ATTY. BERNARDINE S. GANTAN

                                   Council Secretary

APPROVED BY HIS HONOR, THE CITY MAYOR ON______________________.

                                                                                    ROLEN C. PAULINO

                                                                                                 City Mayor

ATTEST:

                    SHEILA R. PADILLA

                  Secretary to the City Mayor