Minutes of Sangguniang Panlungsod Session

EXCERPTS FROM THE MINUTES OF THE REGULAR SESSION OF THE SANGGUNIANG PANLUNGSOD OF OLONGAPO, HELD ON DECEMBER 19, 2007 AT THE CITY HALL

Present:

Hon. Cynthia G. Cajudo- - City Vice-Mayor & Presiding Officer

Hon. Gina G. Perez - City Councilor

Hon. John Carlos G. Delos Reyes- - - “ “

Hon. Rodel S. Cerezo- - - “ “

Hon. Marey Beth D. Marzan - “ “

Hon. Sarah Lugerna Lipumano–Garcia - “ “

Hon. Edwin J. Piano - - “ “

Hon. Aquilino Y. Cortez, Jr.- - “ “

Hon. Anselmo A. Aquino- - - - “ “

Hon. Elena C. Dabu- - - “ “

Absent:

Hon. Angelito W. Baloy - - City Councilor

(Sick Leave)

Hon. Carlito A. Baloy- - - President, Liga ng mga Barangay

(On Official Businees)

Call to Order

The City Vice-Mayor and Presiding Officer Cynthia G. Cajudo called the session to order at 12:00 noon.

Roll Call

With nine (9) members and the Presiding Officer present, a quorum was declared.

Reading and Adoption of Minutes

On motion of Councilor Gina Perez, the minutes of the regular session dated October 24, 2007 was deferred by the body.

Reading and Approval of the Day’s Agenda

Before the approval of the day’s agenda, Councilor Rodel Cerezo read the items on 2nd reading, to wit:

Second Reading:

1. Draft Ordinance No. 2007 – O–45 - An Ordinance Appropriating The Amount Of Ninety Nine Thousand Eight Hundred Fifty Two Pesos And Twenty Four Centavos (PhP99,852.24) To Be Taken From The Unappropriated Balance Of The General Fund Made Available To The Personal Services Of The Office Of The Sangguniang Panlungsod. Sponsored by Councilor Marey Beth D. Marzan

2. Draft Resolution N0. 2007 – R-107 – A Resolution Authorizing The City Mayor James Gordon, Jr. To Enter Into A Memorandum Of Agreement With The Subic Bay Metropolitan Authority (SBMA) Represented By Its Administrator Armand C. Arreza For The Operation Of The Kalaklan Lighthouse. Sponsored by Councilor Gina G. Perez

3. Draft Resolution No. 2007 – R-109 – A Resolution Approving The List Of City Priority Infrastructure Projects For The Calendar Year 2008. Sponsored by Councilor Anselmo A. Aquino

4. Draft Resolution No. 2007 – R-105– A Resolution Interposing No Objection On The Applications Of Globe Telecom To Construct And Install Aerial Cables, Poles And Guy Support And Telephone Cabinets In Barangays Gordon Heights, West Bajac-Bajac, East Bajac-Bajac, Barretto, Pag-Asa And Other Areas Within The Territorial Jurisdiction Of Olongapo City. Sponsored by Councilor Edwin J. Piano

5. Draft Resolution No. 2007 – R-111 – A Resolution Authorizing The City Mayor Hon. James Gordon, Jr. To Enter Into Contract Of Agreement With The Qualified/Winning Bidder Of The Lease Of 52.8 Sq. Meter Space Inside Gordon College For The Operation Of Canteen.

Sponsored by Councilor Marey Beth D. Marzan

6. Draft Resolution No. 2007 – R-112 – A Resolution Authorizing The City Mayor Hon. James Gordon, Jr. To Enter Into Contract Of Agreement With The Qualified/Winning Bidder Of The Lease Of 3 Ft. By 12 Ft. Space Within Gordon College Territory For The Operation Of Canteen. Sponsored by Councilor Marey Beth D. Marzan

On motion of Councilor Rodel Cerezo, the body approved unanimously the days’s agenda.

Communications and Referrals of Business

Communications Read:

1. Copy of Accomplishment Report of Hon. Sarah Lugerna Lipumano-Garcia, City Councilor, Olongapo City dated July – December 2007. (For information and guidance)

2. Copy of Resolution No. 01, Series of 2007 of the Office of the Sangguniang Barangay of Barangay Kababae, Olongapo City, entitled “Resolution Adopting The Internal Rules Of Procedure For The Sanggunian Barangay Kababae.” (For review of the Committee on Laws))

3. Copy of The Guardian regarding Official Publication of the Olongapo City Disaster Coordinating Council dated October – December 2007.

4. Letter from Amelia P. Barrera, Manager, Prism & Spheres Communicators Enablers of No. 33 Lower Kalaklan, Olongapo City addressed to the Hon. City Vice Mayor Cynthia G. Cajudo informing that Prism & Spheres Communicators Enablers will launch in Olongapo City a workshop which aims to equip the participants with the skills by which they can effectively communicate with friends, relatives, business associates, customers and clients and other skills enhancement which will be held on Friday-Saturday, December 28-29, 2007 and the venue will be announced later. (For information

5. Letter from Shirley Belen R. Aala, National President, Lady Local Legislators’ League Of The Philippines (Four-L Phils.) Inc. addressed to the Hon. City Vice Mayor Cynthia G. Cajudo informing that Lady Local Legislators’ League of the Philippines will hold its 9th National Summit on January 24-26, 2008 at the Pearl Manila Hotel, Taft & U.N. Avenue, Ermita, Manila. (For information and guidance)

6. Letter from Hon. Gina G. Perez, Chairman, Task Force Tourism, addressed to the Hon. City Vice Mayor Cynthia G. Cajudo informing that the YMCA of Cagayan Valley, Inc. will conduct a Lakbay-Aral in Olongapo City on December 20, 2007 headed by Mr. Dominador G. Calonia, General Secretary. They are expected to arrive at the Olongapo City Convention Center at 9:00 a.m. (For information)

7. Letter from Hon. Angelito W. Baloy, Chairperson, 2007 City Fiesta Committee regarding the Finalization Meeting For The Upcoming City Fiesta Grand Parade on Thursday, December 20, 2007, 2:00 P.M. at the Session Hall. (For information and guidance)

8. Memorandum from Councilor Anselmo A. Aquino, Chairman, Committee on Engineering and Public Works to Arch. Tony-Kar M. Balde III, City Planning and Development Coordinator and Engr. Narciso Martinez, Jr., OIC, City Engineer’s Office regarding the follow-up Of List Of City Priority Infrastructure Projects Of CY 2007. (For information)

9. Notice of Power Interruption on December 21, 2007, 9:00 to 9:30 A.M. and the affected areas:

 Whole of East Tapinac, New Asinan, Pag – Asa, and New Kalalake

 Along Corpuz St. from W 14 to W 16 St.

 Along W 14th St.

 Along 16th St., WT

 Along Esteban St. from W-15th to W-12th St.

 Along Anonas St. from Anonas Bridge to Back of McDonalds (West Bajac – Bajac)

 Along Afable St. from cor. Barretto St. to E-20th St. including East Bajac – Bajac Public Market

 Along Barretto St., East Bajac – Bajac

 Along Rizal Avenue from Anonas Bridge to Ulo ng Apo Rotonda including Chowking

 Along 19th St., West Bajac – Bajac

 Along Rizal Avenue from E-20th St. to Jollibee (Wes t Bajac – Bajac)

 Along Rizal Avenue from 11th St. to 14th St., West Tapinac

The reason is to isolate project areas.

9:00 A.M. – 12:00 N.N.:

 Anonas St.

 Barretto St. including East Bajac Bajac Public Market

 Jollibee (West Bajac – Bajac)

 19th St.

 Rizal Avenue from Marikit Bridge to Ulo ng Apo Rotonda

 Dela Cruz Drive East Tapinac

 Hospital Rd. East Tapinac

 Convention Center

The reason is relocation of Primary Line at Barretto St. and at the back of tennis court Marikit.

Just in case, there is an extension from 12:00 N.N. – 12:30 the reason is for the re – tapping of affected areas. However, power will be restored anytime without notice upon completion of works. (For information)

10. Budget Circular of the Department of Budget and Management, Malacañang, Manila to Heads of National Government Agencies (NGAs), State Universities And Colleges (SUCs), Government-Owned Or Controlled Corporations (GOCCs), Government Financial Institutions(GFIs), and All Others Concerned regarding the Grant of Performance Bonus For FY 2007. (For information)

11. Letter from the City Mayor James Gordon, Jr. addressed to this body requesting the Sangguniang Panlungsod to consider an Ordinance appropriating the amount of PhP4,400,000.00 as per attached memorandum from the City Budget Officer and Certificate of Availability of Funds from the City Treasurer dated December 17 and 18, 2007 respectively. The Mayor is certifying for the urgency of the passage of this Ordinance. (Referred to the Committee on Appropriations)

Committee Reports

Councilor Cortez informed the body that Olongapo City and SBMA will host the Subic Marathon on January 27, 2008 expected to be participated in by 8,000 international and local runners. The event was originally confined in the Subic Bay Freeport area for the full 42.2- kilometer marathon. Through the persistent lobbying of Councilor Cortez, Olongapo was included for the 5-kilometer category with 1,500-2000 runners. Starting from SBMA to RM Drive/Rizal Avenue to turn around symbolically at the Ulo ng Apo Rotunda then back to the Subic Freeport Zone for the finish. According to him, the organizers will re-survey the route for Olongapo City for the full 42.2-kilometer marathon in preparation for the Subic Marathon 2009. This year’s event will usher the city and the Freeport as an international marathon destination for events like the Boston Marathon, New York Marathon, Singapore and Hongkong Marathons.

Calendar of Business

1. Draft Ordinance No. 2007 – O–45 – “An Ordinance Appropriating The Amount Of Ninety Nine Thousand Eight Hundred Fifty Two Pesos And Twenty Four Centavos (PhP99,852.24) To Be Taken From The Unappropriated Balance Of The General Fund Made Available To The Personal Services Of The Office Of The Sangguniang Panlungsod”, was deferred by the body due to lack of the Certificate of Availability of Funds, on motion of Councilor Gina G. Perez.

2. Since the information on the sharing of utilities is not yet available, on motion of Councilor Perez, Draft Resolution N0. 2007 – R-107 – “A Resolution Authorizing The City Mayor James Gordon, Jr. To Enter Into A Memorandum Of Agreement With The Subic Bay Metropolitan Authority (SBMA) Represented By Its Administrator Armand C. Arreza For The Operation Of The Kalaklan Lighthouse”, was deferred by the body.

3. Draft Resolution No. 2007 – R-109 – “A Resolution Approving The List Of City Priority Infrastructure Projects For The Calendar Year 2008”, was deferred by the body, on motion of Councilor Anselmo A. Aquino.

4. Draft Resolution No. 2007 – R-105– “A Resolution Interposing No Objection On The Applications Of Globe Telecom To Construct And Install Aerial Cables, Poles And Guy Support And Telephone Cabinets In Barangays Gordon Heights, West Bajac-Bajac, East Bajac-Bajac, Barretto, Pag-Asa And Other Areas Within The Territorial Jurisdiction Of Olongapo City”, was deferred on motion of Councilor Edwin J. Piano.

5. On motion of Councilor Perez, Draft Resolution No. 2007 – R-111 – “A Resolution Authorizing The City Mayor Hon. James Gordon, Jr. To Enter Into A Contract Of Agreement With The Qualified/Winning Bidder Of The Lease Of 52.8 Sq. Meter Space Inside Gordon College For The Operation Of Canteen”, was deferred by the body.

6. Draft Resolution No. 2007 – R-112 – “A Resolution Authorizing The City Mayor Hon. James Gordon, Jr. To Enter Into Contract Of Agreement With The Qualified/Winning Bidder Of The Lease Of 3 Ft. By 12 Ft. Space Within Gordon College Territory For The Operation Of Canteen”, was deferred by the body on motion of Councilor Perez.

Other Matters

A. Councilor Perez moved for the urgency of the request of the City Mayor for the PhP4,400,000 for the salaries of the teachers at the Gordon College. The letter request is accompanied with a Certificate of Availability of Funds and the letter request from Ms. Dean Lubong as well as the source of funds for the salaries of the teachers. Councilor Aquino suggested to suspend the rules to give way for the approval of the request. Councilor Perez moved to suspend the rules and appealed to council members to consider this request for humanitarian reason because these teachers have not yet received their salaries for months now.

Councilor Marzan explained that the P4.4 million will come from the Special Account to be transferred to the General Fund. She gave the assurance that the draft for this resolution will be provided to all members within the day. When asked by Councilor delos Reyes why it took this long to make this request, Councilor Marzan explained that because it is a big amount, the City Treasury has to reconcile with their records the estimated income and the available cash otherwise, the Treasury cannot issue a Certificate of Availability of Funds. Councilor Lipumano-Garcia asked for clarification if the college is an income generating or being subsidized by the city. Councilor Marzan informed her that, for this year, the city is still providing a subsidy of P5 million. Next year, the city college will be raising its own fund to become part of their budget. All accounts that emanate from income generating departments go to the General Fund or Special Account. The funds cannot be disbursed without notifying the City Council for approval. Second, the fund intended for the instructors must reconcile with the RLE Funds. It is more on the accounting procedures that’s taking the process long. The Chair added, there is a need for an appropriation ordinance from the council.

Councilor Lipumano-Garcia asked for a clarification if this is the same in the case of scholarship funds. Councilor Marzan explained, that it is a transfer of scholarship funds from the Mayor’s Office to the Gordon College, its practically of the same nature.

On motion of Councilor Perez, “An Ordinance Appropriating The Amount Of Four Million Four Hundred Thousand Pesos (PhP4,400,000.00) To Be Taken From The Unappropriated Balances Of The Special Account – Gordon College Under The General Fund For The Payment Of Consultancy Fees Of The Gordon College”, was approved unanimously on first, second and final reading.

B. Councilor Marzan moved to lift from the table the draft ordinance for the provision of financial assistance to concerned residents of Upper Nieves for the amount of P30,000 for Sps. Romeo and Adelaida Porneso. Also, the draft ordinance appropriating P1.3million for IT equipment under Mayor’s Office, to be discussed on the next session.

Adjournment

There being no further matters to be discussed, the session was adjourned at 12:37 in the afternoon.

I HEREBY CERTIFY TO THE

CORRECTNESS OF THE FOREGOING:

ELFLIDA S. SALMON

Council Secretary

ATTEST:

CYNTHIA G. CAJUDO

City Vice-Mayor & Presiding Officer